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New Budget Variance and How to Calculate it?

Budget Variance

Budget variance is a measure of the difference between actual expenses and budgeted expenses. The variance can be positive or negative, depending on whether actual expenses exceed or fall short of budgeted expenses.

Understanding budget variance is crucial for businesses and individuals alike, as it can help identify areas for improvement and assist in making the necessary adjustments.

Recently, the new budget variance has become more important than ever. Due to the coronavirus pandemic, many individuals and businesses have had to adjust their budgets to cope with the economic fallout. As such, understanding how to calculate budget variance is essential in this environment.

Calculating budget variance involves a few simple steps.
  • Firstly, you need to determine your actual expenses. This can be done by gathering receipts, invoices, or other financial statements that show how much you have spent. It’s important to note that your actual expenses may not be the same as your bank balance, as there may be outstanding payments or bills that have not yet been paid.
  • Once you have determined your actual expenses, compare them to your budgeted expenses. The budgeted expenses are the amount that you planned to spend in each category during a specific period. For example, if you budgeted $500 for groceries for the month of January, then that is your budgeted expense for that category.
  • To calculate your budget variance, subtract your actual expenses from your budgeted expenses. If your actual expenses are less than your budgeted expenses, then you have a positive budget variance. If your actual expenses are greater than your budgeted expenses, then you have a negative budget variance.

For example, let’s say that you budgeted $1,000 for rent, but your actual rent payment was only $800. Your budget variance for rent would be $200 (calculated as $1,000 – $800). This means that you have a positive budget variance for rent and you have saved $200.

On the other hand, let’s say that you budgeted $500 for restaurants, but you spent $700. Your budget variance for restaurants would be -$200 (calculated as $500 – $700). This means that you have a negative budget variance for restaurants and have overspent by $200.

The new budget variance is crucial in the current economic climate, as it enables individuals and businesses to make informed decisions about their finances. By understanding their budget variance, they can identify areas where they may be overspending and take the necessary steps to reduce their expenses. Conversely, if they have a positive budget variance, it may indicate that they have room to allocate more funds toward other areas.


In conclusion, budget variance is a valuable tool for managing finances effectively. The new budget variance emphasizes the need to be aware of actual expenses versus budgeted expenses to adapt to the new normal. By calculating budget variance regularly, individuals and businesses can stay on top of their finances and make informed decisions about their spending.

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